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Welcome to the Documentation page for our Confluence app "Team Admin". Here, you can find out how the app works and what features are included. If you are unsure about something and it isn't included here, please contact us(TODO Service Desk Link)

Table of Contents


Installation

You can either download Team Admin from the Atlassian Marketplace and upload it at "Manage add-ons" in the Confluence administration or, if your Confluence server is connected to the internet, go to "Find new add-ons" in the Confluence administration and search for "team admin".

Usage

You've successfully installed Team Admin for Confluence. What now? Where can you find it?

Easy! Simply go to any page in the space for which you would like to create a group or edit existing groups.

Then, click on "Space Tools" (with the cog icon) in the lower left corner of the page. A little menu opens. Click on "Permissions". (If you can't see this button, you do not have admin permissions for the space and cannot administrate space groups with Team Admin.)

Once on the permissions page, you will see something like this:

Creating a space group

On the permissions page, you can click on the "Create Space Group" button below the groups table. If you do, a dialog opens with which you can create a new space group:

Enter a name in the text field. Any group created here will have the space key prefixed to it. For example, if you create a new group for the "Marketing" space which has the space key "MAR", and you want to name your group "leadership", the resulting group name will be "mar-leadership".

After adding a new group, it will have only view permissions for the space. You can edit the permissions for the group after creating it by clicking on "Edit Permissions".

Adding users to a space group

If you already have a space group, for example "mar-leadership" like we created above, you will see it here on the permissions page:

Click on the "Add/Remove Members" button (with the two little people icon) to the right of the group name. A new dialog opens. What it will look like depends on if there are users in the group yet.


This is what it will look like when there are no users in the group yet:

This is what it will look like when there are users in the group already:


Adding users to the group is simple:

  • In the bottom left corner of the dialog, you will find a text field where you can search for users:
  • Enter any part of the user's first name, last name or Confluence username.
  • Resulting users will show up below the text field.
  • Click on the user that you wish to add to the group.
  • If you would like to add more users, you can enter their names and pick them as well.
  • When you're done, click on the "Add to <group name>" button to add the selected users to the group.

Voilà! You've got users in your group (smile)

Removing users from a space group

If you already have a space group, you will see it here on the permissions page:

Click on the "Add/Remove Members" button (with the two little people icon) to the right of the group name. A new dialog opens. What it will look like depends on if there are users in the group yet.


This is what it will look like when there are no users in the group yet:

This is what it will look like when there are users in the group already:


Removing users from the group is simple:

  • To the right of each user, you will find a trash icon.
  • Hover over the trash icon for a second to see the tooltip; just to confirm that this is indeed the user you wish to remove from the group:
  • If it is, click on the trash icon. The user will be removed:

Voilà! You've removed a user from your group (smile)

Filtering users

If you have a large group of users and don't want to click through the whole group to find someone, or can't remember someone's whole name, you can filter the group members.

To do this, simply enter any part of someone's first name, last name or Confluence user name into the search field in the upper right corner:

As soon as you've entered a few letters, the table of group members below will be filtered according to what you've entered into the field.

To see all users again, simply remove what you've entered into the search field.


(Team Admin Logo)

Download Team Admin
from the Atlassian Marketplace! 


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