Task Reminder ships some larger improvements as beta features first. Beta features are switched off by default, can be enabled per site by a Confluence administrator, and can be switched off again at any time — your reminders then simply use the standard behavior again.
You find them in the Task Reminder global settings: open Confluence administration → Task Reminder and select the Beta features tab.
The same tab also holds the switch for the Task Assistant. That one is not a beta feature and is switched on by default — see Rovo Agent: Task Assistant below.
New sending process
The new sending process changes how reminders are prepared: instead of collecting tasks with the app's own access, Task Reminder prepares each reminder individually for every recipient, using that person's permissions.
What this means for your users:
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Tasks on restricted pages are included. If a user can see a page, their reminder can now include the tasks on it — even when the page is restricted. With the standard process, such tasks can be missing from reminders.
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Reminders match what each user can actually see. Every reminder is based on the recipient's own view of Confluence, not on a shared app view.
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Built for large teams. The new process prepares reminders in batches, so it stays fast and reliable even with thousands of recipients.
How to enable it
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Open Confluence administration → Task Reminder.
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Select the Beta features tab.
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Turn on the New sending process toggle. The change takes effect with the next scheduled reminder.
This feature is in beta: it is fully functional, but we are still gathering feedback before it becomes the default. If you notice anything unexpected, you can switch back to the standard process at any time — and we would love to hear about it via our support.
Task Assistant
The Task Assistant lets your users ask Rovo for the Confluence tasks assigned to them and mark those tasks as done from the chat. Unlike the beta features above, it is switched on by default and is available as soon as the app is installed.
Everyone sees only their own tasks, and Confluence page permissions decide what may be completed. You can read what it does, and what it deliberately does not do, on the Rovo Agent: Task Assistant page.
How to switch it off
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Open Confluence administration → Task Reminder.
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Select the Beta features tab.
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Turn off the Task Assistant in Rovo toggle.
While it is switched off, the agent still appears in Rovo but declines every request. Turning the toggle back on makes it work again immediately.